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Events

38th Annual Conference

Covering All the Bases of College Opportunity

Covering All the Bases of College Opportunity • September 8-11, 2019 • Hyatt Regency Chicago • Chicago, IL

Hyatt Regency Chicago • 151 East Wacker Drive • Chicago, IL 60601-3764

ADVERTISING EXHIBIT AND SPONSOR MODERATORS PRE-CON REGISTRATION ACCOMMODATIONS AGENDA

The Council for Opportunity in Education’s 37th Annual Conference in New York City was an unforgettable experience for college access and success professionals and alumni. Click here to watch a recap of last year’s conference.

Don’t miss out on all the fun, excitement, and learning that will happen at our 38th Annual Conference in Chicago!

Want more info or have questions about the conference? Contact (202) 347-7430 or e-mail (pdconsultant@coenet.org).

Advertising

We encourage you to express your valued support of this year’s conference by purchasing an ad for the commemorative conference program. The conference program is the most widely used document at the conference — the primary resource to plan and navigate activities and involvement while attending the conference. The conference program is used year round by attendees to document their involvement as a presenter, moderator, sponsor, or exhibitor; implement new ideas into their TRIO projects or regional/state associations; and reach out to potential vendors for new program resources and services.

Ads are full page and the submission deadline is July 12, 2019. Download the Ad Packet Document is available for download (.pdf) for more information.

Exhibit and Sponsor

Be an exhibitor or sponsor at the Council for Opportunity’s 38th Annual Conference in Chicago, IL, at the Hyatt Regency Chicago from September 8-11, 2019. This is a unique opportunity to demonstrate your products and services and increase your visibility among college access and success professionals.

For more information on opportunities and pricing, please see the Invitation to Exhibit and Sponsor Document is available for download (.pdf). A tentative agenda will be coming soon! To register online as an exibitor, please click here.

Exhibiting or sponsorship questions? Contact Patricia Mahomond, (patricia.mahomond@coenet.org) or (202) 347-7430.

Call for Moderators

Consider volunteering to moderate a session. If interested, please fill out the Moderator Registration Form as soon as possible. We will then contact you to let you know the date and time of the session you will be moderating.

Moderators are not compensated nor provided any travel costs. It is strictly volunteer. For more information about being a moderator at the 38th Annual Conference, please contact Nicole Norfles at (202) 347-7430.

Pre-Conference Sessions

Below are the pre-conference sessions taking place on Sunday, September 8, 2019, for the 38th Annual Conference.

($295) Scoring Big with STEM and Sports — All Day. All. In sports, STEM is everywhere. Mathematics is a part of player statistics, an athlete’s strength building regimen, and the construction of the stadium that is the home of each team. This pre-con will explore the facilities, and the related physics and mathematics of sports, to demonstrate fun STEM connections. We will explore some of the most famous Chicago sporting venues, including Wrigley Field, home of the Chicago Cubs baseball team; the United Center, home of the NBA’s Chicago Bulls and NHL’s Black Hawks; and finally, Soldier Field, home the Chicago Bears football team. During this exploration, we will engage in educational activities that can be used with local sports in any community with the students we serve.

($125) Comprehensive, Strategic, Structured: Thinking Beyond Compliance in Your Student Support Services Proposal Design — 1:00 to 4:00 p.m. SSS. This session is designed to assist institutions preparing for the Student Support Services competition in developing the communication and design underpinnings to support an SSS program that engages the entire college or university. Such a high level of engagement will help improve opportunities and outcomes for low-income and first-generation students both within and outside of the program as well as targeted subgroups of students within these populations. Emphasis is placed on establishing the data and relationships to achieve these ends. For part of the session, participants will work with individuals from similar institutions to outline concrete steps prior to the submission of their 2019 Student Support Services proposal.

($125) Learning from the Department of Education’s Investment in Pre-College STEM for Talent Search and Upward Bound — 1:00 to 4:00 p.m. Talent Search/Upward Bound. In 2018-2019, the Department of Education launched a STEM Initiative that provided Upward Bound programs with supplemental funds to enhance their mathematics and during this pre-conference session, participants will learn how three different programs utilized the STEM supplemental funds during the 2018-19 school year and cultivate ideas that they might incorporate in their program in 2019-20. Each program is hands on and builds on students’ interests. Learn the ins and outs of integrating these curricula — which focus on hip-hop music production, sports strategy and marketing, and machine construction through kits — into your program.

($125) Understanding the Impact of Trauma on Students and Staff — 1:00 to 4:00 p.m. All. Many, if not most, of the young people and adults involved with college access and success programs have experienced or are currently dealing with trauma. While the response to trauma varies, post-traumatic stress disorder (PTSD), depression, anxiety and/or behavioral problems are common. This workshop, presented by the Center for Childhood Resilience, which is affiliated with Lurie Children’s Hospital, will enable staff to recognize signs of trauma and develop effective strategies for creating an environment that is supportive of students who have or are experiencing trauma. Learnings will include understanding the impact of trauma on brain and learning, and familiarizing yourself with specific instructional strategies that are effective in working with students impacted by trauma. Finally, participants will learn how to recognize the way that trauma affects staff working with students who have been exposed to trauma and how to develop a self-care plan to prevent and reduce stress in their lives.

($125) Everything You Need to Know about Site Visits and Audits — 1:00 to 4:00 p.m. All. How would your program rate during a site visit from the U.S. Department of Education Student Service staff member? What about an audit by your state or institutional auditor? Do you feel prepared? Come to this session to receive information concerning the four common areas reviewed during a site visit, including a list of items requested and reviewed in each area. This workshop will also outline the key differences between a site visit and an audit and how to be prepared for both. The presenters will relay findings from past site visits and audits and how this information can be used to improve compliance with federal regulations and policies. Participants will leave this session armed with critical knowledge that will help them be more confident and prepared for the next site visit or audit.

($125) You Can Afford to Retire! Financial Planning for Seasoned College Access Professionals — 1:00 to 4:00 p.m. All. Are you hoping to retire in the next ten to fifteen years? Have you taken the proper steps to prepare yourself financially? After decades of service you deserve to turn your hard-earned dollars into a comfortable cushion for your golden years. Come to this session to hear from a Certified Financial Planner™ and first-generation college graduate who will provide you with the ultimate retirement planning checklist to help you maximize your funds.

Registration

Conference registration is now open! Click below to register online or download the paper Registration Form Document is available for download (.pdf).

Rates — This year, conference meals (the Walter O. Mason Awards Luncheon and the Educational Opportunity Dinner) are included in the registration fee. Conference participants will not need a meal ticket to enter meal events, but they will need to have a conference name badge.

Postmark Deadlines Council Member Non-Member Retiree TRIO Alumni (not working for a TRIO program) Students
Early Bird (May 31, 2019) $910 $995 $445 $445 $445
Pre-Registration (July 12, 2019) $960 $1045 $445 $445 $445
On-Site After (July 12, 2019) $1010 $1095 $495 $495 $495

Refund Policy — Registration fees paid in advance are refundable (less processing charge of $500 for registration fees, $100 for the all-day off-site pre-conference event, and $50 for all other pre-conference events) if written notice of cancellation is received/faxed on or before August 10, 2019. No refund requests will be accepted after this date. All refunds will be made after the conference.

If paying by purchase order, your registration will not be confirmed until payment (in full) is received. All registration fees must be received by August 16, 2019. COE will stop accepting purchase order payment on this date.

Accommodations

The COE room block at the Hyatt Regency Chicago is now sold out. For alternative housing options, please click here.